Project sharing gives someone access to the live workspace for one game. It is different from exporting a file or publishing a template: a project invite stays connected to the project, can be revoked, and lets the invited person use the normal ShuffleKit workspace after they sign in.
Choose the right access
Only the project owner can create and manage invitations. Open Share at the top right of the Cards page; it is there on both the Data and Design tabs on a tablet or computer screen, and people you invited do not see it. The project overview has a Share shortcut for the owner too. An invite covers the whole project.
The Invitees can control sets the role, Edit or View only. It starts on Edit:
| Access | What it permits | Best for |
|---|---|---|
| Edit | Change anything in the project with you: cards, data, layouts, media and rules. Exporting, AI and other paid tools use the editor's own plan, and only the owner can share the project or use Print & Ship. | A co-designer, an artist, or a teammate who keeps the cards up to date. |
| View only | Open the whole project, inspect its cards, data, layouts, media, and rules, and copy designs into a project they can edit. It cannot change the shared project. | Playtesters, reviewers, and a safe design handoff. |
Each person who can edit any of your projects takes one editor seat, however many of your projects they are in: Indie has 2 and Professional has 5, and Free and Hobby have none. View-only invites are unlimited on every plan. When every seat is taken, the Share dialog says so and links to Settings → People, where you can see who holds them; an edit invite sent anyway can't be accepted until a seat is free.
Send an invitation
The Share dialog has two delivery paths.
- Invite by email takes up to 10 addresses at once, and Send invite (Send 3 invites for three) sends each person their own link. It works once and expires after 7 days. Use it for a named teammate. You can send 50 email invites a day; past that, share a link instead. If an email cannot be delivered, the invite is still created and listed, so you can copy its link and send it yourself.
- Anyone with the link creates one link anyone can reuse. Give it a clear name, choose when it expires (Never, or in 7, 30 or 90 days) when the audience is temporary, choose Create invite link, and share it only in the place you intend.
If you open Share from the Design tab with a layout open, the invite opens on that design and shows a picture of it. The dialog tells you that picture is public, so pick a design you are happy for anyone holding the link to see. You can also start from a particular design in the Design editor: click Browse all at the top of the Designs panel, open a design's menu and choose Invite people, opening here.
Accept an invitation
The invite page shows the project name, who invited you, what the role lets you do, and the design picture when there is one. It does not expose the project's working data to an anonymous visitor. What you can press depends on who you are:
- Signed out: Sign up & accept, or Log in if you already have an account. The invite is accepted as soon as you are in.
- Signed in: Accept & view.
- Already a member: Open project.
- Playing as a guest on the Playtable: a guest can't join a project, so the page offers to turn the guest seat into an account first (Google or email). Your table, notes and recordings come with you.
- The owner, opening their own link: the page says it is your invite link and what anyone who opens it gets.
A revoked, expired or already-used link shows a page-not-found screen. After accepting, the shared project appears in the project picker under Shared with you, with the owner under its name (by Sam, or by Sam · view only for a view-only invite). To leave it later, open its menu on the Projects page and choose Leave project.
Work safely in the live project
An editor works in the project as the owner does, and avatars show who else has it open. Changes save as they are made, so agree who is working on what before two people reshape the same design.
A viewer sees the View only chip beside the workspace tabs; hover it to see who shared the project. They can read and navigate but cannot edit the shared data or layouts, and the Share button is not there for them. Where a control would connect a column to a design, it says "View only. An editor can connect this." instead. Use this mode for feedback; leave notes or send the owner a clear change request rather than expecting an unsaved edit to land.
To change a design, the viewer copies it into a project of their own. In one of their own projects, they open the Design editor, click Browse all at the top of the Designs panel, switch the project picker above the grid to the shared project, and click a design marked Copy into this project.
Avatars at the top right of the Cards page show who else has the project open at the same moment.
Review and remove access
The Share dialog lists Invited by email (invites nobody has accepted yet, marked "Sent · not accepted yet"), Invite links (each with its role and how many people accepted it; the heading counts active and revoked links), and Who has access (each member's name, email and join date). Each invite row has Copy and a menu with Cancel this invite or Revoke this link. A member's role menu switches them between Can edit and View only; making someone an editor takes a seat if they don't hold one already. Revoking a link stops it opening for anyone new; people who already joined through it keep their access. To take access away from a person, open their row under Who has access and choose Remove from project. Check the exact target before removing access, especially when several collaborators have similar names.
To see everyone across all your projects at once, open Settings → People. It lists each person with every project they are in and their role there, counts your editor seats, and lists the invites still open. From there you can change a role, remove someone from one project or from all of them, and cancel invites or turn links off.
For a design you want others to adapt, publish a template instead. With a layout open, the Share dialog offers Publish "
